Accommodation

Make sure to book your hotel early, in order to ensure accommodation according to your preferences.

Hotel Reservation

ON-LINE
(FOR CREDIT CARD PAYMENT ONLY)
By using one of the following browsers: Internet Explorer, Mozilla Firefox or Safari, please CLICK HERE to login to the on-line registration system and bookings system.
IMPORTANT NOTE: Once you login and register, entering your personal data requested by the system, you may revisit the online services for your abstract(s) submission or any additional bookings, using the same username and password.
 

PLEASE USE ALPHANUMERIC CHARACTERS ONLY
We would like to draw your attention to the fact that, when completing your personal information (address etc), you are not allowed to use special characters (e.g. í, É, á etc). The online payments system is a 3D safety proof system that – for your own safety – filters all information and the credentials you enter need to be exactly the same, with no special characters or punctuation marks, so as to proceed to the next step and complete the payment of your accommodation.

Please fill in the appropriate section of the bookings system in block capitals, ticking the appropriate boxes. Full payment is required, in order to finalize your reservation. Participants are requested to indicate their preference of hotel category, room type and arrival and departure dates. At the time of ticking your preferred hotel, availability will appear and your reservation can be confirmed without any delay. Name allocation for each room booked is required. Special requests regarding room reservations can be noted in the “remarks” field. As soon as your credit card is charged, the system willprovide you with a confirmation, including your reservation details, which can be easily printed. Respective voucher(s) will be sent via e-mail a few days prior to the Congress.

Alternatively
OFF-LINE
(FOR PAYMENT THROUGH BANK TRANSFER AND/OR CREDIT CARD)
In case you do not wish to book your accommodation on-line, please CLICK HERE to download the Registration and Accommodation Bookings Form, fill it in and send it by fax (+30 210 7257532) or e-mail (info@espncongress.org), along with a copy of the bank transfer receipt.

Please fill in the appropriate section of the Bookings Form in block  capitals, ticking the appropriate boxes. Hotel reservations cannot be  confirmed until the Booking Form has been duly received, along with a  50% advance deposit, specification of hotel category, type of room preferred, and the dates of your stay. If the preferred hotel category is not available, delegates will be given the next available choice. The deposit should correspond to the price of the hotel category of the  delegate’s first choice. The Booking Form should be sent along with the deposit to info@espncongress.org as soon as possible. A note of  confirmation will be sent to the delegate, stating the amount left to be paid (balance), as well as the name and address of the hotel of their stay.  

The Congress Organizers have secured special rates for the participants of the Congress at the below hotels:
Prices are per day and include breakfast & all taxes.
Hotel Name
Single Use Double Use
Maritim Hotel Bonn
 Comfort Room € 95 € 120
Classic Room
€ 85 
€ 110
Hilton Bonn € 170 € 185
Intercity Hotel Bonn
€ 165 € 185
Bonn Marriott World Conference Hotel 
€ 155 € 190
* Proof of status required. A proof of status is an official letter written in English by the Head of Clinic/Department on official letterhead.

Map with the Location of Hotels

Terms of payment for registration fees
All payments should be made in EUR (€) without charges for the beneficiary.
Please note that late registration fees will apply for any payments received after the stated deadlines. Confirmations of registration and invoices for the relevant charges will only be sent after receipt of the appropriate fees. Outstanding payments are to be paid on-site.

Method of payment
All payments are to be made in Euro (EUR). Bank charges are to be  settled by the payer without charges for the beneficiary. Confirmation  of services and payment invoices will be sent after receipt of the appropriate fees by e-mail to the address advised for communication. Outstanding payments are to be made onsite during the Congress.

  • By Credit Card
    MASTERCARD, VISA and AMERICAN EXPRESS credit cards are accepted. Online payments will be processed through the secure payment page of the Congress online registration system.
  • By Bank Transfer
    EUROBANK
    Account Number: 0026-0237-83-0200937824
    Swift Code: EFGBGRAA
    IBAN Number: GR35 0260 2370 0008 3020 0937 824
    Account Holder: Erasmus S.A.   

    Or    

  • ALPHA BANK
    Account Number: 103-002320-000855
    Swift Code: CRBAGRAAXXX
    IBAN Number: GR29 0140 1030 1030 0232 0000 855
    Account Holder: Erasmus S.A
IMPORTANT NOTE: A copy of the bank transfer receipt is to be sent to the Congress Organizing Bureau by fax at +30 2107257532 or by e-mail at info@espncongress.org, along with the respective Group registration form, for confirmation of the relevant bank transfer. Please include your company’s name, as well as the indication “ESPN Congress” on your payment details for identification purposes.  

Confirmation of participation
As soon as the appropriate fees have been acknowledged, participants  will receive a confirmation letter of the relevant bookings. For on-line bookings, confirmation is issued automatically upon payment of the  relevant fees through the on-line registration system.

Cancellation Policy
Written notification is required for any cancellation or change to your  accommodation bookings. A copy of the Registration and Accommodation  Booking Form is to be attached to the letter of notification. Refunds  will be made as follows (according to the date of cancellation notice):
Up to and including March 15th, 2018: Full refund less 25% administration fees
From March 16th, 2017 and onwards: No refund will be granted.


For further information regarding accommodation, please contact the Congress Organizing Bureau at info@espncongress.org